For the post I did on configuring Outlook to backup Gmail and I took in over 10,000 hits for the several hours the post was on the front page of Digg.
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How to use Outlook to backup your Gmail account
With all the recent talk of Gmail accounts being deleted, this is a very helpful guide that you can use to easily backup your Gmail.
To use your Gmail e-mail account in Outlook, you must first make sure POP3 support is enabled in Gmail, and then you can add it to Outlook.- Log in to your Gmail account
- At the top of any Gmail page, click Settings
- In the Mail Settings window, click Forwarding and POP
- In the POP Download section, select Enable POP or all mail or Enable POP only for mail that arrives from now on
- Click Save Settings.
Next, we’re going to configure Outlook:
- In Outlook, on the Tools menu, click E-mail Accounts
- Click Add a new e-mail account, and then click Next
- Click POP3, and then click Next.
Under User Information, do the following:
- In the Your Name box, type your full name the way you want it to appear to other people
- In the E-mail Address box, type your e-mail user name followed by @gmail.com
Under Server Information, do the following:
- In the Incoming mail server (POP3) box, type pop.gmail.com
- In the Outgoing mail server (SMTP) box, type smtp.Gmail.com
Under Logon Information, do the following:
- In the User Name box, type your full e-mail address, including @gmail.com
- In the Password box, type your password
- Select the Remember password check box
Click More Settings
- On the General tab, under Mail Account, type Gmail
- Click the Outgoing Server tab, and then select the My outgoing server (SMTP)
- requires authentication check box
- Select Use same settings as my incoming mail server
- Click the Advanced tab, and then under Server Port Numbers for both Incoming server (POP3) and Outgoing server (SMTP), select the This server requires an encrypted connection (SSL) check boxes
- Change the Outgoing server (SMTP) port number to 465
- The Incoming server (POP3) port number should change automatically to 995 when you select the This server requires an encrypted connection (SSL) check box
- Click OK
To verify that your account is working, click Test Account Settings. If there is missing or incorrect information, such as your password, you will be prompted to supply or correct it. Make sure your computer is connected to the Internet.
- Click Next, and then click Finish.
Notes
* Do not select the Log on using Secure Password Authentication (SPA) check box.
* Unless specified by Gmail, all server and address entries are typed in lowercase letters.Now, you’ll want to export all those emails you just downloaded into one singly, tidy file:
1. On the File menu, click Import and Export.
2. Click Export to a file, and then click Next.
3. In the list, click Personal Folder File (.pst), and then click Next.
4. Click the folder that contains the messages you want to back up. If the folder contains a subfolder that you want to include, select the Include Subfolders check box, and then click Next.
5. Under Save exported file as, click Browse, and then specify a name and location for your backup file, for example, Mail Backup.
6. If you back up a .pst file that you have backed up to before, click one of the following:
Replace duplicates with items exported Existing data will be overwritten with the information in the file being exported.
Allow duplicate items to be created Existing data will not be overwritten, and duplicate information will be added to the backup file.
Do not export duplicate items Existing data will be kept, and the duplicate information in the folder will not be copied to the backup file.
7. Click Finish.
Now, go to Box.net, and set up a free online storage space (1GB is free, and 15GB is for a nominal fee). In all likelihood, your .pst email backup file is less than 1GB. Simply upload this file to your Box.net account. Your Gmail backup is now safe and you can now forever access it and load it into Outlook the event of a horrific Google crash.
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Team unveils Krispy Kreme Cheeseburger
No, seriously. From a Gateway Grizzlies news release:
The Grizzlies and Krispy Kreme Doughnuts have teamed up to create “Baseball’s Best Burger.” The burger, which was introduced at Gateway’s December 10th sale, consists of a thick and juicy burger topped with sharp cheddar cheese and two slices of bacon. The burger is then placed in between each side of a Krispy Kreme Original Glazed doughnut.
So a burger with doughnut buns? I’m almost curious if this is an early April Fools Day stunt. Anyone who can debunk this please do so. Please?
food
baseball
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Top 5 uses for an iPod at work
I carry my tiny iPod Shuffle with me almost everywhere I go. I find it especially handy at work where I can listen to music and podcasts from my iTunes music library from home. I have a set of very tiny desktop speakers I can plug directly into whenever I feel the need to listen to Led Zeppe … er … Tchaikowsky.Yes, it’s true an iPod can make you look extra cool on your way to the job. But now with the functionality of each iPod model there isn’t much need to leave it sitting in your briefcase or purse once you’ve arrived at the office.
So here’s a few ways your iPod can be used at work:
5. Video Presentations: the newest iPod model has video functionality that can make viewing video on the fly very handy. The 5th generation iPod makes it relatively easy to view video on a television with an optional S-video cable. Converting video to an iPod-compatible format isn’t an exact science yet – but it’s not excessively difficult.
4. Slide Shows: Any iPod since the fourth-generation color model makes viewing photos a snap (also compatible on larger screens). Not only that, but Keynote and PowerPoint presentations can be easily formatted to view either on your iPod or on a more viewable display.
3. Podcasts / Audio Training Materials: A large amount of industry training materials now come digitally formatted and audio is no exception. Anything that can be recorded (video or audio) can be displayed or “broadcast” from your iPod. Similarly, any training materials you have on CD (conference lectures, notable industry speeches, etc) can be easily synced onto your iPod using iTunes.
2. Personal Recorder: The flip side to #3 is that your iPod can be used to record audio as well. By using a third party accessory users can record meetings, speeches, and take voice memos that can be easily transferred to a computer and burned onto CD or emailed to others within the company.
1. Portable External Hard Drive: One of the most overlooked features of the iPod is its ability to serve as a portable memory drive. The iPod can be configured to be recognized as a removable drive. This makes it easy to backup important email and other files. I carry a number of document templates on mine in the event I need them for quick access. I also carry several freeware installers with me in the event I need to load them onto another computer I’m using.
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Reminder for Gmail users …
Back up all of your email using a POP3 or IMAP protocol (how?). Read more on this user who allegedly had his entire Gmail account deleted. The story made my stomach hurt a little. The comments are also pretty interesting to read.
If you’re new to POP3 and don’t currently have a program that can be used to read, send, or store email locally on your hard drive (or external hard drive) I highly recommend Thunderbird. It’s free, and because it’s made by the same people who make Firefox, it’s very reliable, stable, and feel goody.
Michael Castellon 